Long-distance podcast recording

How to Record Long-distance Podcast Interviews

When my-cost and I started our podcast, we ran into that oh-so-common podcaster problem: how do you record your podcast when your co-host is somewhere else?

My co-host lives in St. Petersburg, Russia while I live in Brooklyn, New York. Despite the time difference—and the Atlantic Ocean—we wanted to be able to record easily and get audio that was crisp and consistent in quality.

In this post, I'll share all the tools we evaluated and how we ultimately solved this issue. Our particular setup doesn't work for everybody, but we hope that with this post you can pick the tools and approach that will work best for you.

What we'll cover
1. How to record remote podcast without any special tools
2. Reviews of the software solutions: Zencastr, Ringr, Cast, and Skype
3. How to make the right decision for your podcast

Record remote podcast hosts or guests without any special tools

In a nutshell, the manual approach is simply to use a VoIP service (think Skype or Google Hangouts) and have each person just record their own their voice on their computer. You can do this with GarageBand, GarageBand, Audacity, or Reaper. At the end of your recording session, have everybody send the files to you to edit and sync into a single audio file.

The best approach we’ve found with this is to have me count down from 10 two times with my co-host joining in for the second round. This makes it easier to sync the tracks up, simply by aligning where we count together.

This approach, however, does require: (1) that your co-host or guest, is comfortable with recording software and that (2) your internet connections are strong enought to not cause too much lag.

The manual approach is a good option for someone on a budget who trusts their co-host to record at the right levels and not lose files in a cyber abyss.

Long-distance podcast recording software

There are currently three recording apps that solve this problem: Ringr, Zencastr, and Cast. I tried each of these, and while their core products tend to be similar, they each have slightly different features and prices.

I've also included the most economical route which is just to use Skype.

Zencastr Podcast Software Review

1. Zencastr Review

Platform: Desktop

Zencastr bills itself as high fidelity podcasting. We use Zencastr and it’s winning characteristic is that its workflow is intuitive and straightforward for anyone with minimal computer knowledge.

The Zencastr Workflow

  1. You as the host create a new episode
  2. Send link of new episode to everybody who is on that episode
  3. Add audio clips to your soundboard - if you have things to play during the episode that you want other people to be able to hear in high quality
  4. Hit Record - Zencastr records both an MP3 and a WAV file to each user’s computer of just their voice
  5. Hit Record again to end recording - Zencastr uploads both the MP3 and WAV files of each person to your linked dropbox account
  6. Getting your audio

Zencaster Benefits

  1. Intuitive and very easy to use for guests who may not be familiar with your workflow
  2. Ability to quickly add audio clips to play during episode
  3. Responsive and personable customer service
  4. Zencastr has a built in VoIP, but you can also use Skype or Hangouts if you prefer

Zencaster Downsides

  1. Requires you to have a Dropbox account as Zencastr doesn’t store any of your audio in their database
  2. Setting recording levels can be hard as the UI does not display your real-time recording levels
  3. The user experience around pausing and resuming a recording is a bit cumbersome

Zencaster Price

  1. Hobby - Free (Up to 2 guests, record 8hrs per month, record in high-quality MP3, pay-per-use post-production)
  2. Professional - $20/month (Unlimited guests & recordings, live editing soundboard, record in high-quality MP3 & 16-bit 44.1k WAV, 10hrs post-production a month)
Ringr Podcast Software Review

2. Ringr Review

Platform: Desktop & Phone

Ringr is similar to Zencastr in that the core product performs the same function, but it does have some extra bells and whistles when it comes to scheduling and useable devices.

Ringr Workflow

  1. You, as the host, add a conversation and invite a guest. You schedule the conversation, and then Ringr will send an email to your guest with a link and scheduling information. You can do all of this on mobile or desktop.
  2. Once your guest joins the conversation and you select “Start Recording.”
  3. You can end and resume the recording at will
  4. After you’re done recording the files will be uploaded to Ringr’s database
  5. Getting your audio - you can download your files in either MP3, FLAC, or OGG. Both MP3 and OGG are lossy, which means you lose some of the data contained in the recorded file. FLAC is lossless (that’s good), but compressed, unlike WAV which is lossless and uncompressed and therefore results in much larger files. Like Zencastr, you can either download individual files or a synced-for-you file.

Ringr Benefits

  1. Works on either phone or desktop
  2. Allows you to schedule calls in advance in the app
  3. User experience is intuitive
  4. Can stream recording in app before downloading

Ringr Downsides

  1. Similarly to Zencastr, setting recording levels can be hard as the UI does not clearly display your real-time recording levels
  2. Only supports 2-person calls (this is supposed to change shortly)

Ringr Price

  1. Basic - $7.99/month (Unlimited calls, mono MP3 download, unlimited storage)
  2. Premium - $18.99/month (Unlimited calls, stereo and mono MP3, FLAC, and OGG downloads at studio quality, unlimited storage)
Cast Podcast Software Review

3. Cast Review

Platform: Desktop

Cast intends to be the podcast production one-stop shop. Not only can you record remote guests, but you can also edit, mix, host, and view stats. To create equivalency with the other web apps, I will attempt to focus most on the recording portion of Cast.

Cast Workflow

  1. Go to the “Studio” and name a session
  2. Invite up to 3 guests by sending them a link
  3. Start Recording
  4. End Recording
  5. Go to the editor, where you can cut slices from your tracks and add music
  6. Mix your audio - this mixes your separate tracks down into a single MP3 file
  7. Go to Publish and configure your RSS feed
  8. Publish your episode to the Cast directory and your RSS feed
  9. View analytics like number of downloads, country of download, and apps used to listen to your podcast

Cast Benefits

  1. Don’t need to manage multiple and separate accounts and software for recording, editing, hosting, and analytics
  2. Great looking UI
  3. Intuitive user experience

Cast Downsides

  1. Because Cast is an all-in-one podcast production hub, it restricts your ability to control your workflow. However, you can download the recorded file at any time if you prefer to use your own editing and hosting software.
  2. There’s no stopping and starting recording, once you’ve hit Stop - Recording, you have to move onto the editing stage
  3. Only provides MP3 file format

Cast Price

  1. Hobby - $10/month (10hrs of recording time per month, editing & mixing, unlimited podcast hosting, one RSS Feed)
  2. Pro - $30/month (100hrs of recording time per month, editing & mixing, unlimited podcast hosting, unlimited RSS Feeds)

Record Podcast using Skype

There’s an abundance of call recorders. Keep in mind, though, that these do not record each person’s voice to their own computer. This means, whatever you hear coming through Skype is going to be what’s recorded.

This leads to lower quality recordings for your guests or co-hosts. You can see a pretty stark demonstration of this on Ringr’s website, scroll down to the section titled Listen To The Difference. That being said, if you and your co-host or guests have a strong internet connection, you can get a reasonably good recording. If you're using Skype, you can check out their list software to record Skype conversations.

Deciding for your podcast

Now that I’ve provided some options, what route is best for you? Ultimately, this may just be a matter of trying out each of the options—Zencastr, Ringr, and Cast all have free trials—and deciding which experience feels best.

Here's a roundup of all the features to help you decide.

Product Monthly Price Audio Type Extra Features # of People Difficulty
Manual Free Any None Unlimited Hard
Zencastr Free - $20 MP3 or WAV Post-production Nearly unlimited Very easy
Ringr $8 - $19 MP3, FLAC, OGG Scheduling & mobile friendly 2 Easy
Cast $10 - $30 MP3 Editing, mixing, & hosting 4 Very easy
Skype recordings Varies Any, but low quality None Nearly unlimited Moderate
She's in Russia cover art

Smith Freeman

Smith Freeman is the co-host and producer of She's In Russia, a podcast that examines the revival of Cold War rhetoric in mainstream American media.